Document Strategies’ OnePoint Imaging Solution allows users to implement an imaging system easily and quickly turn paper documents into images that can be easily and accurately accessed. You can immediately begin to achieve the benefits of imaging because the OnePoint Imaging Station includes the processor and all the software necessary to scan and index documents, plus simultaneously create a full text index of all images.

Installation takes only minutes, indexing process is simple, and retrieval is based on the document’s content. Typically, retrievals are done using word pattern matches. This means retrieval is more robust as you do not have to have precise indices to achieve accurate retrieval

The images and indices can be stored on a server to provide multi-user accessibility using Web browser technology. The documents can be retrieved by key words, phrases and other characteristics based on the content of the image as well as the index values. Alternatively, the images, metadata, and full text indices can be transferred to other document management systems.

The OnePoint Imaging Station allows for the production of CDs that can be used as a standalone retrieval system with images, their indices, a search engine and viewer all included on the CD. The process is as easy and as user friendly as utilizing a copier and produces in minutes the CD that can be searched on a full text basis or through document attributes.

The OnePoint Imaging Solution offers…

• quick installation, ease of use,
• immediate availability of information
• low cost of ownership

… to companies and agencies that are paper intensive and where documents need to be shared across the enterprise. Document Strategies’ OnePoint Imaging Station and Image WebServer together provide a complete solution.

Document Strategies has developed and integrated all the essential pieces of an imaging network. The result is a uniquely integrated product solution that offers a dramatic improvement in the availability of knowledge from paper-based assets.

Most network-based imaging systems require the investment in personnel to index and code documents after the scanning process. The highly automated OnePoint Imaging Station process lowers the costs associated with scanning, OCR processing and document indexing.

Image Capture - Scanned documents are saved as TIFF (Group 4) image files.
Image Enhancement - Images are cropped, deskewed and de-speckled to improve OCR accuracy and appearance. 
Barcode Recognition & Mark Sense - 
The system replicates a folder structure that is designed by the user on a simple PC desktop interface. Documents following barcode / mark sense sheets are filed within the designated folder. The barcodes also specify any metadata tags to be applied to the document as it is scanned. Mark Sense checkboxes can be used for custom labels or repetitive attributes like 'handwritten.' 
Optical Character Recognition (OCR) - 
The OnePoint Imaging Station runs a custom-tuned OCR engine that converts in 'real-time' the image files into ASCII text files. The result is OCR text files that are full-text searchable as soon as the documents have been scanned and written to CD ROM or posted to the web (no additional processing time required). 
Auto Rotation - This optional software feature recognizes the orientation of the text and automatically rotates the image to its readable position. Documents can be scanned in any direction. 
Full Text Indexing - 
No royalty for the system to automatically index the ASCII files using artificial intelligence technology to associate search requests with word strings that have similar patterns. 
Search Engine - 
DocViewer Software Viewing and retrieval software allows the enduser to search and retrieve image and text files using a variety of search methods including: 
 Standard Boolean (and, or, not, etc.) 
 Word Patterns (finds misspelled words)
 Thesaurus (similar meanings)
 Index (metadata) terms and foldering 

Multiple Publishing Options: to CD-ROM, Network Drive, or to text-searchable PDF with the OnePoint Publisher (.PDF) option.

Self Playing CD Archive - CD ROMs produced by the Imaging Station: 
 Hold up to 15,000 pages . 
 Contain all the necessary software for search, retrieval, view and print . 
 Can be duplicated and distributed with no additional license fees . 
 Will work on any PC with Windows 95, 98, NT, and 2000 

Options 

OnePoint Image WebServer 
Intranet Server version of the OnePoint Imaging software that allows: 
 Secure "on-line storage" of images 
 Search, view and print through a standard Web Browser interface 
 Text-searchable PDF files are easily retrieved

DBXtract (tm) Software
Based on custom templates, DBXtract will
automatically extract data from the scanned documents creating database fields like: employee number, date, author, recipient, names-in-text, etc. Use of the mark sense option in Job Creator can allow for documents to be chararcterized by type. The user will also be able to apply custom templates as well.

OnePoint Publisher (.PDF) - An upgrade module that converts Imaging Station output into text searchable .PDF files (capable of rapidly handling large files in one pass).

Value Pack Toolkit - Conversion toolkit and Utilities for uploading documents and metadata to 3rd party databases and image-only PDF files. Currently supports Hummingbird's DOCSopen, iManage, Concordance, Summation, and other ODBC Compliant MS-SQL Server databases by request.

Configuration Options Shown - AV Rack Tower w/ RackMount Server, 17" monitor and Optional UPS